5 Common Hiring Mistakes Startup Founders Make

Imagine this scenario: You’re a founder who has just secured seed funding for your innovative idea. In a tech startup whether that’s Fintech, Healthtech or Femtech, the first few hires are usually software engineers or otherwise product-related, since that’s “the thing” you need to build and get to market. Eager to hit the ground running, you hastily hire a team based on resumes and brief interviews. Fast forward six months, and you might be with high turnover, low morale, and a team that doesn’t seem to mesh well. 

Hiring the right people is one of the most essential tasks for any startup founder. By understanding and addressing these common hiring mistakes, founders can massively increase their chances of attracting and retaining top talent, fostering a positive company culture, and setting their startup on a path to long-term success.

Our founder’s recent LinkedIn post specifically addresses some hiring mistakes she made in her early days running Ivy Tech.

Mistake 1: Hiring Too Quickly

If you are a first-time founder, it’s tempting to rush the hiring process to fill open positions as soon as possible. However, hiring too quickly can be a costly startup mistake that can have long-lasting consequences for the company. When founders or hiring managers feel pressured to fill a role, they may overlook crucial steps in the vetting process, leading to poor hiring decisions.

One of the primary consequences of hiring too quickly is the risk of hiring the wrong candidate. A hasty hiring process often fails to thoroughly assess a candidate’s skills, experience, and cultural fit. Such hires can negatively impact team dynamics, productivity, and morale, ultimately hindering the startup’s growth and success.

To avoid this common hiring mistake, implement a thorough and structured hiring process.

1. Create a detailed job description

Clearly defining the role’s responsibilities, requirements, and expectations from the start ensures candidates understand what the position entails. We know this can be tricky in the beginning as the first few hires often need to wear many hats. If that’s the case, be honest about it and explain what an exciting opportunity it is to play a part in many areas of the business.

2. Develop a comprehensive hiring plan

Outline the steps involved in the hiring process, including sourcing candidates, conducting interviews, assessments, and reference checks. Allocate time for each step to ensure a thorough evaluation. If you don’t know how to do this, speak to someone in your network who works in HR or has run their own company for some time.

3. Involve key stakeholders

Include team members who will work closely with the new hire in the interview and evaluation process. Their insights can help identify candidates who best fit the role and the company culture.

4. Conduct multiple rounds of interviews

Rather than rushing to a decision after a single interview, schedule multiple rounds of interviews to assess different aspects of a candidate’s qualifications, skills, and fit.

We usually start with a 30 “temperature check”, short and sharp, then we pass on a small and creative test task, which the candidate then presents to us in a second interview. Then we do 1-2 reference checks with a previous employer and then a final interview. This is also hugely beneficial for the candidate as they get to see that A) you are serious about putting the dream team together and B) It gives them time to understand you and your business better.

By establishing a structured and comprehensive hiring process, startup founders can increase their likelihood of making well-informed hiring decisions, ultimately building a strong and cohesive team to drive the company’s success.

Mistake 2: Overvaluing Experience Over Culture Fit

While it’s tempting to prioritise candidates with impressive resumes and years of industry experience, overlooking cultural fit can be detrimental to your startup’s success. A strong cultural fit ensures that new hires share the company’s values, work ethic, and vision, which can foster a harmonious and productive work environment. On the other hand, a poor cultural fit can disrupt team dynamics, hinder collaboration, and ultimately disrupt the company’s growth.

For example, an employee’s values or priorities don’t align with the company’s mission or goals. If a startup is committed to sustainability and environmental responsibility, but a new hire prioritises profit over ethical practices, it can create tension and conflicts within the organisation.

By avoiding this common hiring mistake and prioritising cultural fit alongside technical skills and experience, startups can build cohesive teams that are not only talented but also share a common vision and work seamlessly together toward achieving the company’s goals.

At Ivy Tech, we have a set of questions that determine whether the candidate would be committed to our four core values of communication, groundedness, productivity, and commitment. We also share our values in later interview stages and discuss them often in length.

Mistake 3: Ignoring the Importance of Diversity

Building a diverse team is vital for startups to thrive in today’s competitive business landscape. A diverse workforce brings a wealth of perspectives, experiences, and backgrounds, fostering innovation, creativity, and better decision-making. Diverse teams are more likely to challenge traditional ways of thinking, leading to unique solutions and a competitive edge.

However, many startups fall into the trap of unconscious biases during the hiring process, resulting in a homogeneous workforce. Common biases include favouring candidates sharing similar backgrounds, experiences, or demographics as the founders or existing team members. This can lead to a lack of diversity and a narrow range of perspectives, hindering the company’s ability to adapt and innovate.

Nowadays, the most prevalent approach is to actively seek candidates from diverse backgrounds by leveraging various recruitment channels, such as job boards, professional associations, and employee referral programs. Startups can also partner with organisations that promote diversity and inclusion in the workplace, tapping into a wider pool of talented candidates.

For example, at Ivy Tech, our recruitment strategy leverages a global talent pool with dedicated tech teams that are culturally and technically aligned with your organisation. A global talent pool means increased diversity!

With extensive experience embedding remote teams with startups, we ensure our software developers quickly integrate with your company culture and product development workflows. 

Check out our clients` success stories to see how global startups have benefited from our recruitment strategies since 2018.

Mistake 4: Failing to Check References and Backgrounds

Failing to conduct thorough reference and background checks is a common hiring mistake that can have severe consequences for startups. While it may seem time-consuming, neglecting this crucial step can lead to costly hiring mistakes and potential legal liabilities.

References from previous employers provide valuable insights into a candidate’s work ethic, skills, and overall performance. They can confirm the information provided by the candidate and shed light on their strengths, weaknesses, and potential areas of concern.

Interview rounds and reference checks

Implementing best practices for conducting reference and background checks is essential to mitigate these risks and ensure a successful hiring process.

Here are some key strategies:

1. Obtain written consent

Before conducting any checks, ensure that you have obtained written consent from the candidate. This is not only a legal requirement but also demonstrates transparency and respect for the candidate’s privacy.

2. Verify employment history

Confirm the candidate’s employment dates, job titles, and responsibilities with their former employers. This can help identify any discrepancies or inconsistencies in the information provided.

3. Ask probing questions

When speaking with references, ask specific questions going beyond the standard inquiries about job duties and performance. Seek examples of how the candidate handled challenges, worked in a team, or demonstrated leadership skills.

4. Follow up on any red flags

If you encounter any concerning information or inconsistencies during the reference or background check process, follow up promptly and thoroughly. Address these issues with the candidate and gather additional information as needed.

By implementing a robust process for reference and background checks, you can significantly reduce the risk of hiring mistakes and ensure that you are bringing the right people on board to support your startup’s growth and success.

Mistake 5: Neglecting to Plan for Future Growth

As a startup founder, it’s easy to get caught up in the immediate needs of your business, but neglecting to plan for future growth can be a costly mistake. One area where this oversight can have significant consequences is in hiring decisions. Failing to consider how your current hires will impact your company’s scalability can lead to a mismatch between your team and your long-term goals.

One of the primary reasons startups fail to scale effectively is because they hire for their current needs without considering how those hires will fit into the company’s future plans. For example, you hire someone who excels at a specific task but lacks the versatility or broader skill set to adapt to changing roles and responsibilities. As a result, you may need to replace or supplement that hire as your company grows.

To avoid this common startup mistake — it’s crucial to approach hiring with a long-term mindset.

How to avoid Common Hiring Mistakes Startup Founders Make

By adopting a forward-thinking approach to hiring and prioritising scalability, you can build a team that is not only equipped to handle your current needs but also capable of driving your company’s long-term growth and success.


Hiring the right people is crucial for the success of any startup. By avoiding the common hiring mistakes we’ve discussed, founders can build strong, efficient, and scalable teams from the start. Remember to take your time during the hiring process, clearly define roles and expectations, prioritise cultural fit, embrace diversity, conduct thorough background checks, and plan for future growth.

Ultimately, hiring is an ongoing process that requires patience, diligence, and a strategic approach. It’s not just about filling vacant positions but finding the right people who share your vision, values, and passion for the company’s mission.

Need help? Our recruitment team can access a global pool of candidates to meet your precise needs. We assemble a team that aligns with your cultural and technical standards, dedicated solely to you. This team integrates with your existing operations, ensuring that intellectual property always remains with you.

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